Payroll Workflow Diagram
Payroll Configuration
A refined payroll workflow ensures accuracy, transparency, and compliance at every stage of the payroll cycle.
Workflow Sequence
- Employee Data Setup → Salary Template Assignment → Attendance & Leave Integration → Payroll Calculation → Submit for Approval → Statutory Compliance Check → HR & Finance Approval → Payslip Generation → Bank Disbursement.
Workflow Explanation
- Employee Data Setup: employee profiles, statutory details, and salary assignments are completed. Correct data ensures seamless downstream payroll processes.
- Salary Template Assignment: the predefined salary template is applied to the employee, ensuring standardization and eliminating manual miscalculations.
- Attendance & Leave Integration: attendance, overtime, leaves, and holiday data syncs with payroll to ensure accurate pay for present, absent, or extra working hours.
- Payroll Calculation: INDPayroll's automated engine calculates all components - earnings, reimbursements, deductions, statutory contributions, and net pay.
- Submit for Approval: once payroll is computed, it is submitted for verification. HR reviews salary changes, attendance anomalies, and deductions; Finance reviews payout amounts, statutory liabilities, and bank disbursement totals. Any discrepancies trigger automated review cycles.
- Statutory Compliance Check: the system automatically cross-verifies PF, ESI, PT, TDS calculations with current laws and employee eligibility.
- HR & Finance Approval: the payroll is dual-approved. HR verifies employee-level correctness; Finance confirms financial accuracy and fund allocation.
- Payslip Generation: payslips are generated instantly and made available through the Employee Self-Service Portal (ESS) and secure email delivery (optional).
- Bank Disbursement: final approved payroll is pushed to banking channels via NEFT/RTGS/IMPS, bank API integrations (if enabled), and automated salary advice and disbursement files.