The INDPayroll Admin Panel provides centralized control to create, update, and deactivate users. This ensures that only authorized personnel can access payroll information and perform sensitive actions.

Access Path

Navigate to:  Admin → User Management

A. Adding New Users

Administrators can create new accounts for HR, Finance, Managers, and other authorized staff.

Steps to Add a User

1. Click Add New User
2. Enter the following user details:
   • Full Name
   • Employee ID (if applicable)
   • Official Email Address
   • Mobile Number
   • Department/Designation
3. Assign Role & Permissions
4. Set a temporary password or send a system-generated password to the user’s email
5. Click Save & Invite User
   

Role-Based Access Levels

INDPayroll supports multiple permission tiers, such as:

• Super Admin: Full access to organization, payroll, and security settings
• HR Manager: Employee management, payroll processing, attendance, leaves
• Finance Manager: Salary approvals, statutory filings, disbursements
• Payroll Executive: Day-to-day payroll operations without system-wide controls
• Viewer/Read-Only: Restricted to reports and non-editable views

Best Practice

Assign each user only the minimum necessary permissions to perform their job role. This reduces risks and improves compliance.

B. Editing Existing Users

To modify user details or update permissions:

1. Go to User List
2. Select the user to edit
3. Update email, phone, role, or department
4. Save changes

Use this function when employees change roles, shift departments, or are given additional responsibilities.

C. Deactivating or Removing Users

User deactivation is critical when:

• Employees leave the organization
• Contract/temporary staff complete their tenure
• Roles change and access must be restricted

Steps to Deactivate a User

1. Open the user’s profile
2. Click Deactivate
3. Confirm the action

Deactivated users:

• Cannot log in
• Cannot access any payroll data
• Are retained in the audit logs for compliance tracking