Expenses that approve themselves.
Employees submit expenses with receipt photos. Your policy checks automatically: amount, category, proof. Approved expenses are reimbursed same day. For accounting, they deduct from salary or get paid back via a separate check. No spreadsheet, no back-and-forth, no lost receipts.
Why expense software costs more than it should.
Zoho charges per user and doesn't integrate with payroll. Expensify is priced in USD and not built for India. greytHR bundles it with modules you don't need. Below is what each vendor charges.
Per-user pricing. Minimum three users. Receipt scanning needs Zoho's OCR add-on. No bundled approval workflows for India payroll.
Foreign product, pricing in USD. Multi-currency support is good but no India compliance. Not integrated with Indian payroll.
Expense module bundled with payroll, attendance, leave. No way to use expense alone. No receipt scanning built in.
Receipt capture, policy enforcement, multi-currency, approvals, reimbursement options. Integrates with payroll. Then ₹59/employee/month for additional users.
Start freeFigures from each vendor's own website in August 2026. Per-employee maths assumes a ten-person team on entry plans. Vendors change prices - check theirs before you decide.
Eight things expense management must do.
Receipt capture with photo
Employee snaps a photo of the receipt. OCR extracts amount, vendor, date, and category automatically. No manual data entry.
Policy enforcement
Set per-category limits: travel ₹5,000/day, meals ₹500/person, client gifts ₹2,000 per customer. System auto-approves if within policy.
Multi-currency support
Employees traveling overseas submit expenses in USD, EUR, SGD. Exchange rate updates daily. Converts to INR for payroll and accounting.
Manager approval workflows
Expenses above policy go to manager. One-click approve or request clarification. Chat thread keeps notes. Audit log shows who approved what.
Reimbursement options
Pay back via salary, separate check, or corporate card. Choose per expense or per employee. Integrates with your accounting software.
Compliance and audit trails
Every receipt, approval, and payment is logged. Three-year history stored. Reports for audit and tax purposes ready on demand.
Real-time dashboards
Pending approvals, monthly spend by category, team burn rate. Alerts when a team member exceeds their budget.
Payroll and accounting integration
Approved expenses deduct from salary or post as liabilities. Sync with Tally, QuickBooks, or your bank statements.
Three things that break the email chain.
Receipts auto-read. Policies auto-check. Approvals auto-route.
Employee uploads receipt photo. Our system reads vendor, amount, and date. Checks if it fits the policy. If yes, auto-approves. If no, sends to manager. No manual data entry. No spreadsheet re-entry.
See how OCR worksManagers approve in one click. Audit log shows everything.
Manager sees the receipt photo, extracted data, and policy exception. One click to approve or request more info. Full chat thread stays with the expense. Audit shows who approved what, when.
Learn about approval workflowsReimburse via salary or check. Your choice, tracked automatically.
Approved expenses can deduct from next payroll (instant, no extra processing) or get paid back via separate check or corporate card. Accounting sees the transaction immediately. No reconciliation needed.
See payroll integrationEverything expense management needs to do, included.
No separate receipt scanner, no manual policy checks, no accounting add-ons. Eight things expense management should cover are built in.
“Field team used to email receipts. I spent Friday reconciling. Now they upload photos, policies auto-check, and I approve five people in two minutes.”
What finance and operations teams ask us first.
Receipt photo. Policy check. Auto-approval. Reimbursement. No emails.
Employees submit expenses with proof. Managers approve in seconds. Finance processes reimbursements with one click. Accounting is synced automatically.