Add, Manage & Remove Users
User Management & Security
The INDPayroll Admin Panel provides centralized control to create, update, and deactivate users. This ensures that only authorized personnel can access payroll information and perform sensitive actions.
Access Path
- Navigate to: Admin → User Management.
A. Adding New Users
- Administrators can create new accounts for HR, Finance, Managers, and other authorized staff.
- Click Add New User.
- Enter the following user details: full name, employee ID (if applicable), official email address, mobile number, department/designation.
- Assign role & permissions.
- Set a temporary password or send a system-generated password to the user's email.
- Click Save & Invite User.
Role-Based Access Levels
- Super Admin: full access to organization, payroll, and security settings.
- HR Manager: employee management, payroll processing, attendance, leaves.
- Finance Manager: salary approvals, statutory filings, disbursements.
- Payroll Executive: day-to-day payroll operations without system-wide controls.
- Viewer/Read-Only: restricted to reports and non-editable views.
- Best practice: assign each user only the minimum necessary permissions to perform their job role. This reduces risks and improves compliance.
B. Editing Existing Users
- To modify user details or update permissions, go to the user list.
- Select the user to edit.
- Update email, phone, role, or department.
- Save changes.
- Use this function when employees change roles, shift departments, or are given additional responsibilities.
C. Deactivating or Removing Users
- User deactivation is critical when employees leave the organization, contract/temporary staff complete their tenure, or roles change and access must be restricted.
- Open the user's profile.
- Click Deactivate.
- Confirm the action.
- Deactivated users cannot log in, cannot access any payroll data, and are retained in the audit logs for compliance tracking.